How can I manage all the volunteers on a project?
If you're holding an event or running a non-profit initiative that requires volunteers, you'll want each shift and area of your event to be booked. No one wants to be low on help during an important time. Whether you're hosting a charity event, food kitchen, community affair, or another get-together, you need an easy way to book volunteers for assistance.
With Vev’s free volunteer scheduling software, you can allow interested volunteers to book a time slot and role that works for them.
- Sign-up for slots:
Allow prospective volunteers to book their own times in which they want to be scheduled for a shift. Through this easy-to-use system, you'll be able to see who signed-up and which time slot they have filled.
- Book volunteer roles:
Your event may require multiple volunteer roles. Easily add multiple roles as products on your page. Volunteers can then see the role options and book a time slot for that responsibility.
“Remove all the calling, texting, and emailing to get the schedule filled ”
When should I use volunteer signup software?
You can use volunteer signup software for any event that requires the additional help of volunteers.
From church services to blood drives. From food banks to children’s events. Whatever the event, use Vev's volunteer shift scheduling software to make your project run smoothly.
If your event allows clients to book volunteers for a certain job, they can also book through Vev’s volunteer signup software. If your client’s book volunteers to travel to a certain location, you can also set location radius and max mileage, placing Vev among the best volunteer scheduling software for organizations that operate in several locations.
As a volunteer coordinator, now is the right time to use volunteer signup software to easily recruit volunteers for various tasks and keep your shifts organized.
“Have your volunteers find their own preferred time slots to help ”
How to get started with volunteer management software?
If you are the coordinator of an event that requires volunteers, Vev's volunteer scheduling app helps you easily get an event full of helpful hands. Here's how to begin:
- Create a Vev profile:
Easily create a Vev profile and submit some quick information about you and your event to get started.
- Customise to your needs:
Input needed time slots and roles available. If you are having clients request a volunteer for a role in various locations, select delivery functionality and select a location radius.
- Send QR code or link to volunteers or clients:
When you create a profile with the Vev volunteer scheduling app, you will receive your very own QR code and personal link. Use these shareable tools to have volunteers sign up or allow clients to book a volunteer right from their smart device.
Why do many charities use volunteer signup software?
You may notice that many charities and organisations use volunteer CRM software to book volunteers and organize time. This is because volunteer shift sign up software helps keep coordinators stay organised and allows them to easily have a platform for people to sign up.
The old clipboard and sign-up sheet method is outdated and ineffective. Charities are opting for a more modern and successful way to sign up volunteers. With Vev’s free volunteer scheduling software you can keep track of volunteers, roles, and time slots right from your phone.
The platform is easy for volunteers to use, allowing them to use their device to see time slots and roles to choose from. If you want your event to be volunteer friendly, then hop to Vev and sign up today.
“A booking system as free as a volunteer ”
What is the best software to manage volunteer signups?
When hosting a volunteer event, you want everything to run smoothly. Don’t skimp out on your volunteer sign ups because you are focusing on other tasks. You will want a handy, simple, and easy software on your side so that you can take your mind off the everyday sign-up process and focus on the details of your event or organization.
Vev is the best volunteer scheduling software, because you can customize your event, choose your own time slots and roles, and is shareable via QR codes or links.
Here are more details on each of the features that makes Vev the best, free volunteer management software:
- Make your scheduling as unique as your event:
With fully customizable information, you can make your Vev page exactly what your event or organization needs. This volunteer booking software works for you and not against you.
- Create time slots and roles:
If you have specific shifts and roles that need to be filled, this software is perfect for you. Input exactly what you need and allow volunteers to book what works best for them.
- Easily shareable:
If you are hosting an event for charity, then you may want to spread the word and gather even more volunteers. Your unique Vev QR code is easily shareable on social media, flyers, and messages. Through this shareable tool, there is no limit to how many volunteers you may be able to recruit.
Volunteer Scheduling Software
Start nowRun your venue on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Auto pilot
Overview
No-shows
Customers
Add your services and more
Decide what you offer at your business. Add descriptions for your services, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your business makes, what your attendees schedule most and even learn how they made their appointment.
Schedule again
In just a tap your attendees become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your attendees are reminded to schedule a service again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your attendees schedule.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another attendee.
Schedule deadline
Choose till what time attendees can schedule a service.
Time suggestions
With 'Smart suggestions' you can optimize your day by letting attendees choose from suggested times. Or choose 'Show all slots', this will show the best times first, but attendees can then choose to see the full list of time slots.
Sell
Add your services and more
Decide what you offer at your business. Add descriptions for your services, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your business makes, what your attendees schedule most and even learn how they made their appointment.
Schedule again
In just a tap your attendees become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your attendees are reminded to schedule a service again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your attendees schedule.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another attendee.
Schedule deadline
Choose till what time attendees can schedule a service.
Time suggestions
With 'Smart suggestions' you can optimize your day by letting attendees choose from suggested times. Or choose 'Show all slots', this will show the best times first, but attendees can then choose to see the full list of time slots.
Marketing
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your business up to 40%.
Cover your venue
Add a cover to your header that matches your business. Impress your attendees of your venue even more.
Schedule with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in your business to let your attendees schedule services by scanning it on their phone.
Policy
Vev automatically sets a policy for you so it's clear for your attendees what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan that describes why you're the best venue. So your attendees can spread the word.
Show your colors
Choose how your page looks, so it connects to your business.
Get reviews from your customers
Word of mouth is the best marketing, and reviews are the digital equivalent of this. Coming in the future.
Payments
Scan to Pay
Let your attendees scan your QR for you to get paid. Vev will keep track of who has paid for their service so your venue administration is always up to date.
Contactless payments
Accept contactless payments with only your iPhone. No extra terminals or hardware needed.
Get paid ahead
Have your attendees pay ahead for their appointment. Only if you want to, you're the event organiser, and you are in control.
Deposits
Have your attendees put down a deposit to get their appointment. This has proven to reduce no-shows.
No extra payment devices
No need to fill in the amount again. Or sync, connect and charge that extra device in your business. Simply use your phone to have attendees pay for their services on the spot.
Discounts
It's easy to give your attendee a discount on their service. Choose a percentage or fixed amount. Whatever works best for your venue.
Upsell & Tipping
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a event organiser.
Refunds
Attendees who've paid ahead will automatically be refunded when their appointment is cancelled. Yet another thing less to worry about for event organisers.
Payments work out of the box
Payments are set up automatically for you. So you can get paid out of the gate. No need for any set up.
Policy
Vev automatically sets a policy for you so it's clear for your attendees what to expect. Works perfectly with payments, deposits and refunds.
Business
Your overview of services
See exactly who will get what service, and at what time the appointment is due.
Your opening hours
You decide when your business is open (or closed) for appointments.
How many
Set up the number of attendees, bikes, or tickets you can have at the same time.
Choose a time and date
Let your attendees choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way attendees can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when your business is open.
Schedule deadline
Choose till what time attendees can schedule a service.
Make your accountant smile
Export data of your business on a monthly basis. Including all the information of your appointments soon this will also include taxes. Giving you all the information you need.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, this let you define how far in the future attendees are able to schedule services.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another attendee.
Notifications for you
When your attendee makes an appointment, cancelation or change you will receive a notification.
Time suggestions
With 'Smart suggestions' you can optimize your day by letting attendees choose from suggested times. Or choose 'Show all slots', this will show the best times first, but attendees can then choose to see the full list of time slots.
Learn
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your venue. This way you know exactly how your business is doing.
Your day at a glance
See exactly how much your business makes, what your attendees schedule most and even learn how they made their appointment.
Auto pilot
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your attendees. Emails are sent in your style so they feel familiar to the attendees of your venue.
Appointment reminders
On the day of the appointment, your attendee receives a reminder from you. It's send automatically and includes all the information of their service.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your venue. This way you know exactly how your business is doing.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your business up to 40%.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way attendees can't make an appointment.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Overview
Your day at a glance
See exactly how much your business makes, what your attendees schedule most and even learn how they made their appointment.
Notifications for you
When your attendee makes an appointment, cancelation or change you will receive a notification.
Your overview of services
See exactly who will get what service, and at what time the appointment is due.
Focus on your attendees
Your daily overview of attendees. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Delivery overview
See exactly where and at what time you need to deliver services. Everything shown on an interactive map to make it crystal clear for you!
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your venue. This way you know exactly how your business is doing.
No-shows
Appointment reminders
On the day of the appointment, your attendee receives a reminder from you. It's send automatically and includes all the information of their service.
Policy
Vev automatically sets a policy for you so it's clear for your attendees what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Attendees can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Attendees can add the appointment to their calendar. This way they receive a notification before their service. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After attendees schedule services, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your attendees. Emails are sent in your style so they feel familiar to the attendees of your venue.
Attendee details
For event organisers it's super handy to have all the details of attendees at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time attendees can cancel for free. Whenever a cancelation is made, attendees receive a message including a link to schedule their next service with your venue.
Customer history
See exactly what kind of services your attendees had at your business last time.
Customers
Customer management (CRM)
See your attendees in the best way. This lets you build relationships and get more appointments. And soon you can search and find your most valuable attendees.
Edit attendees
Edit attendee details, and merge and remove to keep your attendee list clean.
Attendee details
For event organisers it's super handy to have all the details of attendees at their finger tips. Allowing you to send a text, call or email whenever you need.
Notes
Add notes about your attendees. These notes show up around the appointment, so you can pick up the conversation with your attendee where you left off last time.
Focus on your attendees
Your daily overview of attendees. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Schedule again
In just a tap your attendees become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your attendees are reminded to schedule a service again.
It's your data
It's your data. The attendee information is yours. Vev doesn't sell, resell, target or advertise with the data from your venue. Of course not!
Custom fields
Soon you can ask your attendee more specific information to make running your venue even better.
Customer history
See exactly what kind of services your attendees had at your business last time.
Get reviews from your customers
Word of mouth is the best marketing, and reviews are the digital equivalent of this. Coming in the future.