What are the benefits of using an online appointment system for auditions?
- Time-saving: One of the biggest benefits of using an online reservation system is that it saves you time. You no longer need to spend hours on the phone or sending emails back and forth to schedule auditions. With an audition scheduling software, performers can simply log in and book a time that works for them, freeing up your time to focus on other tasks.
- Easy scheduling: Our audition scheduling software makes scheduling auditions a breeze. You can set up available time slots and allow performers to book them at their convenience. This eliminates the need for back-and-forth emailing or phone calls and ensures that everyone is on the same page.
- Increased efficiency: With online audition reservation software, you can see at a glance who has booked an audition and when. This makes it easier to manage your schedule and avoid conflicts. You can also send reminders to performers before their audition, so they don't forget.
Remove all the back and forth to set dates and focus on your candidates.
When to use a reservation system for managing auditions?
There are a range of scenarios can be helped with robust audition scheduling software:
- Large auditions: If you're organizing a large-scale audition with many performers, using audition management software can help you manage the process more efficiently. It allows you to schedule auditions in a streamlined way, so you don't get overwhelmed.
- Remote auditions: If you're hosting auditions in multiple locations or remotely, an online booking system is a must-have tool. It makes it easy for performers to book an audition time, no matter where they're located.
- Busy schedule: If you have a busy schedule and a lot on your plate, audition management software can help you keep track of everything. It allows you to see at a glance who has booked an audition and when, so you can manage your schedule more effectively.
“Save 2+ hours a week by using an online appointment system ”
How can audition scheduling software help you?
- Improved communication: Audition scheduling software improves communication between you and performers. With an online booking system, you can send reminders, confirmations, and updates to performers, so they know what's going on.
- Better organization: Our audition software makes it easier to keep track of who has booked an audition and when. This makes it easier to avoid conflicts and manage your schedule more effectively.
- Increased accuracy: With an online booking system, you can reduce the risk of errors and misunderstandings. Performers can book their audition times directly, and you can see at a glance who has booked and when. This eliminates the need for manual scheduling and reduces the risk of mistakes.
In conclusion, using audition management software for auditions can provide you with many benefits, including time-saving, easy scheduling, increased efficiency, improved communication, better organization, and increased accuracy. If you're organizing auditions, consider using a booking system. It will save you a headache.
Run your audition on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Software
Auto pilot
Overview
No-shows
Customers
Add your services and more
Decide what you offer at your venue. Add descriptions for your services, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your venue makes, what your auditionees schedule most and even learn how they made their appointment.
Schedule again
In just a tap your auditionees become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your auditionees are reminded to schedule a service again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your auditionees schedule.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another auditionee.
Schedule deadline
Choose till what time auditionees can schedule a service.
Time suggestions
With 'Smart suggestions' you can optimize your day by letting auditionees choose from suggested times. Or choose 'Show all slots', this will show the best times first, but auditionees can then choose to see the full list of time slots.
Sell
Add your services and more
Decide what you offer at your venue. Add descriptions for your services, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your venue makes, what your auditionees schedule most and even learn how they made their appointment.
Schedule again
In just a tap your auditionees become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your auditionees are reminded to schedule a service again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your auditionees schedule.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another auditionee.
Schedule deadline
Choose till what time auditionees can schedule a service.
Time suggestions
With 'Smart suggestions' you can optimize your day by letting auditionees choose from suggested times. Or choose 'Show all slots', this will show the best times first, but auditionees can then choose to see the full list of time slots.
Marketing
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your venue up to 40%.
Cover your audition
Add a cover to your header that matches your venue. Impress your auditionees of your audition even more.
Schedule with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in the venue to let your auditionees schedule services by scanning it on their phone.
Policy
Vev automatically sets a policy for you so it's clear for your auditionees what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan that describes why you're the best audition. So your auditionees can spread the word.
Show your colors
Choose how your page looks, so it connects to your venue.
Get reviews from your customers
Word of mouth is the best marketing, and reviews are the digital equivalent of this. Coming in the future.
Payments
Scan to Pay
Let your auditionees scan your QR for you to get paid. Vev will keep track of who has paid for their service so your audition administration is always up to date.
Contactless payments
Accept contactless payments with only your iPhone. No extra terminals or hardware needed.
Get paid ahead
Have your auditionees pay ahead for their appointment. Only if you want to, you're the auditioner, and you are in control.
Deposits
Have your auditionees put down a deposit to get their appointment. This has proven to reduce no-shows.
No extra payment devices
No need to fill in the amount again. Or sync, connect and charge that extra device in your venue. Simply use your phone to have auditionees pay for their services on the spot.
Discounts
It's easy to give your auditionee a discount on their service. Choose a percentage or fixed amount. Whatever works best for your audition.
Upsell & Tipping
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a auditioner.
Refunds
Auditionees who've paid ahead will automatically be refunded when their appointment is cancelled. Yet another thing less to worry about for auditioners.
Payments work out of the box
Payments are set up automatically for you. So you can get paid out of the gate. No need for any set up.
Policy
Vev automatically sets a policy for you so it's clear for your auditionees what to expect. Works perfectly with payments, deposits and refunds.
Business
Your overview of services
See exactly who will get what service, and at what time the appointment is due.
Your opening hours
You decide when the venue is open (or closed) for appointments.
How many
Set up the number of auditionees, bikes, or tickets you can have at the same time.
Choose a time and date
Let your auditionees choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way auditionees can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when the venue is open.
Schedule deadline
Choose till what time auditionees can schedule a service.
Make your accountant smile
Export data of the venue on a monthly basis. Including all the information of your appointments soon this will also include taxes. Giving you all the information you need.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, this let you define how far in the future auditionees are able to schedule services.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another auditionee.
Notifications for you
When your auditionee makes an appointment, cancelation or change you will receive a notification.
Time suggestions
With 'Smart suggestions' you can optimize your day by letting auditionees choose from suggested times. Or choose 'Show all slots', this will show the best times first, but auditionees can then choose to see the full list of time slots.
Learn
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your audition. This way you know exactly how your venue is doing.
Your day at a glance
See exactly how much your venue makes, what your auditionees schedule most and even learn how they made their appointment.
Software
Works on every device
Vev works on phones, tablets, computers and more. If you have internet in your venue then you are good!
Works out of the box
Vev comes loaded with everything needed for the venue right out of the box. And based on your usage it learns and gets better.
Free software updates
Vev gets better every day, and every upgrade is automatically added. No need to upgrade or install. Every month you receive an overview of the updates for the venue.
It's your data
It's your data. The auditionee information is yours. Vev doesn't sell, resell, target or advertise with the data from your audition. Of course not!
Works everywhere
Vev is translated in English, Dutch, German, French, Spanish, Italian, Portuguese, Swedish, Danish, Norwegian, Turkish, Polish, Hungarian, Romanian and Czech. With more coming. It also supports over 100 currencies.
Auto pilot
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your auditionees. Emails are sent in your style so they feel familiar to the auditionees of your audition.
Appointment reminders
On the day of the appointment, your auditionee receives a reminder from you. It's send automatically and includes all the information of their service.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your audition. This way you know exactly how your venue is doing.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your venue up to 40%.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way auditionees can't make an appointment.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Overview
Your day at a glance
See exactly how much your venue makes, what your auditionees schedule most and even learn how they made their appointment.
Notifications for you
When your auditionee makes an appointment, cancelation or change you will receive a notification.
Your overview of services
See exactly who will get what service, and at what time the appointment is due.
Focus on your auditionees
Your daily overview of auditionees. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Delivery overview
See exactly where and at what time you need to deliver services. Everything shown on an interactive map to make it crystal clear for you!
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your audition. This way you know exactly how your venue is doing.
No-shows
Appointment reminders
On the day of the appointment, your auditionee receives a reminder from you. It's send automatically and includes all the information of their service.
Policy
Vev automatically sets a policy for you so it's clear for your auditionees what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Auditionees can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Auditionees can add the appointment to their calendar. This way they receive a notification before their service. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After auditionees schedule services, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your auditionees. Emails are sent in your style so they feel familiar to the auditionees of your audition.
Auditionee details
For auditioners it's super handy to have all the details of auditionees at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time auditionees can cancel for free. Whenever a cancelation is made, auditionees receive a message including a link to schedule their next service with your audition.
Customer history
See exactly what kind of services your auditionees had at your venue last time.
Customers
Customer management (CRM)
See your auditionees in the best way. This lets you build relationships and get more appointments. And soon you can search and find your most valuable auditionees.
Edit auditionees
Edit auditionee details, and merge and remove to keep your auditionee list clean.
Auditionee details
For auditioners it's super handy to have all the details of auditionees at their finger tips. Allowing you to send a text, call or email whenever you need.
Notes
Add notes about your auditionees. These notes show up around the appointment, so you can pick up the conversation with your auditionee where you left off last time.
Focus on your auditionees
Your daily overview of auditionees. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Schedule again
In just a tap your auditionees become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your auditionees are reminded to schedule a service again.
It's your data
It's your data. The auditionee information is yours. Vev doesn't sell, resell, target or advertise with the data from your audition. Of course not!
Custom fields
Soon you can ask your auditionee more specific information to make running your audition even better.
Customer history
See exactly what kind of services your auditionees had at your venue last time.
Get reviews from your customers
Word of mouth is the best marketing, and reviews are the digital equivalent of this. Coming in the future.